In shipping companies with 10 or more employees, delegation of work environment tasks to ships must be done in writing. Only tasks can be transferred, and never responsibility.
The responsibility for work environment onboard belongs to the shipping company, but for practical reasons the execution of work environment tasks is delegated to the ships. Such delegation must be in writing if a shipping company has 10 or more employees.
It must be clearly stated to whom the delegation relates to onboard, whether the information has been given in writing or orally.
It is often not sufficient to merely hand over a document with written information; the employer often needs to explain what it means as well. The employer must also ensure that the person who is assigned a task has sufficient authority, resources, knowledge and competence to manage it.
May be returned
Only tasks may be transferred, never responsibility, and although delegation may have taken place it is still the employer who has overall responsibility for the work environment. If for any reason an employee does not feel that she can manage a delegated task, it may be returned. It shall be clearly stated in the delegation how to make such a return.
Decide which tasks for the work environment need to be allocated.
Start with the organization chart.
Give tasks to managers with responsibility for personnel, or to supervisors.
Give tasks to a specific person or post, but not to a whole group.
Make sure that no tasks are forgotten.
Decide what will happen in the case of illness, holiday or other absence.
Describe tasks in detail and in concrete terms.
Allocate authority, resources and knowledge so that tasks can be carried out.
State whether there are rights to further delegation.
Supplement written allocation of tasks with oral information.
Inform other personnel affected of the contents of the task allocation.
Source: Swedish Work Environment Authority.